Check availability before confirming
The planning calendar shows bookings and vehicle blocks. Womodesk checks availability again before confirmation.
More time for rentals. Everything under control.
Womodesk is the all-in-one app for professional motorhome, campervan and caravan rental businesses. Manage bookings, vehicles, handovers and finances in one place your whole team can access.
- 30-day trial
- All features included
- Personal support included
Why Womodesk?
Less admin in your daily rental work.
Generate rental contracts automatically
Booking data becomes a rental contract that customers can sign directly or via QR code.
Work right at the vehicle
Womodesk adapts to desktop, tablet and smartphone. On the go, Womodesk is also available as an app for iOS and Android. Record photos, damage and signatures during handover.
Serve international customers
The app, booking portal and trip page are available in German, English, French, Italian and Dutch.
Womodesk on the go
Your rental business. Now in your pocket.
Keep track of bookings, handle handovers and document damage right at the vehicle. With the Womodesk app for iOS and Android, your rental workspace goes with you.
Download. Sign in. Keep working.
Scan the QR code for your device with your phone camera.
For iPhone
For Android
Use your existing Womodesk account. Back at the office, keep working in your browser as usual.
Manage your fleet. Keep your website in step.
Your design
Choose a template, adjust colours and images, and arrange pages and content sections to suit your business.
Your product data
Public vehicle offers and locations come from Womodesk. Visitors move directly from your website to vehicle selection and an enquiry.
Prepare and publish
Manage multilingual content, check the responsive preview and explicitly publish your website.
From the first website visit to return
Rental website
Visitors discover your business, offers and locations.
Discover a vehicle
They compare vehicles and select a business unit, dates and suitable locations.
Send an enquiry
Customers send their preferred rental dates and vehicle choice to your team.
Offer and confirmation
Your team reviews the enquiry and sends an offer with an acceptance deadline. Availability is checked again before confirmation.
Personal trip page
After confirmation, customers prepare their specific trip with documents, driver details and messages.
Handover and return
Your team records checklists, photos, extras and damage against the vehicle and booking.
Frequently asked questions
What you should know about Womodesk
Which rental businesses is Womodesk designed for?
Womodesk is built for professional motorhome, campervan and caravan rental businesses. You can manage a small fleet or several independent business units within one organization.
How do I get started?
After registration, guided setup takes you through company details, payment settings, the booking portal and rental conditions. You then add your vehicle profiles. Our team provides personal help if you have questions.
What does the 30-day trial include?
You can try the available features with your own fleet and workflows free for 30 days. Annual billing starts afterwards, with the plan based on the number of physical vehicles. More about pricing and billing.
Are the website and support included in the price?
Yes. The integrated rental website, all available features and personal support are part of the platform subscription. No separate website module is required.
Can I use my own domain?
Yes, after setup and activation. Your website, booking portal, personal trip page and sales portal can share one public address. A Womodesk platform address is also available. More about the rental website.
Can I manage several business units separately?
Yes. Each business unit manages its fleet, offers, prices and rental conditions. Vehicle profiles can be shared and staff permissions limited to individual business units. More about business units and fleets.
How are rental payments and deposits recorded?
Your team records receipts on your own bank account in Womodesk. The Stripe integration currently operates in Test Mode; live payments are not offered. SEPA Direct Debit applies only to eligible EUR rental payments. Stripe deposits are card-based.
Is a rental inquiry already a booking?
No. A non-binding rental enquiry does not reserve a vehicle. Your team reviews it and can send an offer with an acceptance deadline. It becomes a booking only after successful confirmation.
Features by work area
What Womodesk offers your business
01Fleet and vehicles
Vehicle data, individual vehicles, availability and planning in one place.
Fleet and vehicles
Vehicle data, individual vehicles, availability and planning in one place.
- Use vehicle profiles with photos and detail pages
- Use AI-assisted vehicle intake with a review step
- Plan operations in a planning calendar
- Keep vehicle records with insurance, inspections, maintenance, costs and private documents
02Bookings and offers
From a public enquiry to a confirmed booking.
Bookings and offers
From a public enquiry to a confirmed booking.
- Create and edit offers
- Create rental-agreement PDFs in five languages, retain their change history and sign them directly or by QR code
- Manage discount codes for your business
- Assign customer replies through a protected Reply-To address
- Configure early pickup and late return with the appropriate time and price rules. Womodesk includes selected options in pricing and availability checks.
03Customer management
Find customers and addresses quickly and assign them reliably.
Customer management
Find customers and addresses quickly and assign them reliably.
- Manage end customers
- Assign customers to bookings
- Enter addresses with automatic suggestions
04Customer portal and documents
Personal trip pages, documents and communication.
Customer portal and documents
Personal trip pages, documents and communication.
- Provide booking-specific access with a short-lived code
- Let customers maintain primary and additional driver details and sign the current rental agreement
- View private PDFs and images directly in the app
- Send customer emails in five languages
05Handover and return
Keep handovers and returns clearly documented.
Handover and return
Keep handovers and returns clearly documented.
- Use handover and return checklists
- Resolve open driver reviews and signatures directly in the handover protocol
- Track selected extras at each location and record their issue and return in the protocol.
06Damage
Keep a lasting record of damage by vehicle and booking.
Damage
Keep a lasting record of damage by vehicle and booking.
- Keep a damage register for each physical vehicle
- Create booking-related damage protocols
07Payments and finances
Keep payments, deposits and revenue clearly separated.
Payments and finances
Keep payments, deposits and revenue clearly separated.
- Document payments and refunds with PDF receipts
- Keep deposits in a separate deposit account
- Record and track booking payments manually
- Sell gift vouchers and redeem them against bookings
08Reporting and exports
Analyse and share fleet utilisation and financial results.
Reporting and exports
Analyse and share fleet utilisation and financial results.
- Select reporting windows of up to 366 days
- Evaluate revenue metrics
- Evaluate payment receipts
- Evaluate fleet utilization
- Export reports as PDF or Excel files
09Editing and collaboration
Work together safely with autosave and conflict protection.
Editing and collaboration
Work together safely with autosave and conflict protection.
- Save changes automatically
- Prevent overwrites during concurrent editing
- Manage users and permissions with the required rights
10Product support
Get help inside Womodesk or speak with our team.
Product support
Get help inside Womodesk or speak with our team.
- Receive answers based on current Womodesk product knowledge
- Hand off to a human support specialist when needed
- The product help does not access or change your business data
11Integrated rental website
Create pages and content that suit your rental business.
Integrated rental website
Create pages and content that suit your rental business.
- Receive general contact enquiries and publish your own blog posts.
- Publish reviews from completed rentals with separate consent from the customer.
- View visitor statistics and edit page titles and descriptions for search engines.
- After setup and activation, use your own domain for the website, booking portal, trip page and sales portal.
12Several business units in one organization
Share vehicle profiles while managing fleets and offers separately for each business unit.
Several business units in one organization
Share vehicle profiles while managing fleets and offers separately for each business unit.
- Maintain technical details, images and multilingual descriptions across the organization. Physical vehicles belong to a business unit.
- Each business unit manages its own offers, prices, seasons and rental conditions. Staff permissions can be limited to individual business units.
- Legal entities identify the legal lessor. Billing profiles define currency, tax details, accounts and invoicing.
- A business unit is an independent operational unit. Pickup and return locations are physical places within a business unit. Rentals between locations in different business units are not supported. Amounts in different currencies are reported separately.
Discover Womodesk
Tell us about your rental business
Want to see how Womodesk works? Send us your questions or arrange a personal product demo.
hello@womodesk.comExisting product images show selected earlier views. Payment views are examples from Stripe Test Mode; design and navigation may differ from the current version.