Designed for your business
The workflows of professional motorhome, campervan and caravan rental businesses come first.
More time for rentals. Everything under control.
Womodesk is the all-in-one app for professional motorhome, campervan and caravan rental businesses. Double bookings are avoided, rental contracts are generated automatically in four languages and handovers are documented right at the vehicle. Your team works in one platform instead of scattered lists, calendars and emails.
- 30-day trial
- All features included
- Personal support included
Why Womodesk?
Built for rental operators. Connected from first enquiry to return.
One workflow, not isolated tools
Enquiry, offer, vehicle, handover, payment and reporting all use the same connected data.
Four languages, maintained once
The app, booking portal and trip page work in German, English, French and Italian.
Easy to get started
Guided setup, prepared templates, a 30-day trial and personal support make the move easier.
From enquiry to return
One workflow managed by your whole team
Womodesk connects customer-facing steps with the operational work of your rental business.
Receive an enquiry
Prospects choose a vehicle, dates, locations and extras in your multilingual booking portal.
Offer and booking
Your team checks availability, creates an offer and assigns a specific vehicle when confirming.
Prepare the trip
Customers access booking details, documents, invoices, payments and messages through a protected trip link.
Handover and report
Protocols and damage are recorded. The booking and payment status then feed into your reports.
One workspace for everyone involved
At the desk, at the vehicle and for your customers.
Womodesk adapts to desktop, tablet and smartphone. The booking portal and personal trip page support your customers in four languages.
- 1Plan at your deskManage bookings, fleet, finances and reports together.
- 2Work at the vehicleDocument handovers, returns, checklists, photos and damage on a mobile device.
- 3Guide customers digitallyEnquiries, documents, invoices, payments and messages in German, English, French or Italian.
Frequently asked questions
What you should know about Womodesk
Which rental businesses is Womodesk built for?
Womodesk is designed for professional motorhome, campervan and caravan rental businesses. The shared workspace is particularly useful for teams coordinating multiple vehicles, bookings and operational handovers.
Can customers book directly online?
Customers first submit a booking enquiry through the public portal. Your team reviews it, can create an offer and then confirms the booking with a specifically assigned vehicle. You can try this in the live booking portal of our fictional demo rental Alpenblick.
How do customers pay for their booking?
You decide per business whether rental payments and deposits are transferred to your own bank account or paid online via Stripe. Womodesk automatically matches Stripe payments by card or SEPA Direct Debit to the booking, while your team records receipts on your own account.
Which languages does Womodesk support?
The application and customer-facing workflows support German, English, French and Italian.
Does Womodesk support handover and return protocols?
Yes. Booking-related protocols include checklists, photos, existing and new damage, plus a signature or documented signature waiver.
Are all features included in the price?
Yes. The plan follows the number of physical vehicles. Every feature and personal support are included in the net price; applicable tax is added.
All features in detail
Explore the features your rental business needs.
You already know the main benefits. Here you can review the complete scope, organised by area of work.
01Fleet and vehicles
Vehicle data, individual vehicles, availability and planning in one place.
Fleet and vehicles
Vehicle data, individual vehicles, availability and planning in one place.
- Manage vehicle master data
- Manage individual physical vehicles and vehicle units
- Use vehicle profiles with photos and detail pages
- Maintain multilingual vehicle content
- Use AI-assisted vehicle intake with a review step
- Use prepared catalogues
- Plan operations in a planning calendar
- Manage and evaluate availability for individual vehicles
- Keep vehicle records with insurance, inspections, maintenance, costs and private documents
02Bookings and offers
From a public enquiry to a confirmed booking.
Bookings and offers
From a public enquiry to a confirmed booking.
- Receive public booking enquiries
- Reflect vehicle availability in the booking portal
- Create and edit offers
- Manage confirmed bookings
- Create rental-agreement PDFs in four languages, retain their change history and sign them directly or by QR code
- Track booking status and operational information
- Manage discount codes for your business
- Optionally confirm portal bookings only after a successful online payment
- Review booking communication and chronological events
- Track delivery status for system emails
- Assign customer replies through a protected Reply-To address
03Customer management
Find customers and addresses quickly and assign them reliably.
Customer management
Find customers and addresses quickly and assign them reliably.
- Manage end customers
- Use customer detail pages
- Assign customers to bookings
- Select customers, vehicles and addresses through searchable lists
- Enter addresses with automatic suggestions
- Search and select countries by name or ISO code
04Customer portal and documents
Personal trip pages, documents and communication.
Customer portal and documents
Personal trip pages, documents and communication.
- Provide passwordless personal trip pages
- Grant access through an encrypted link
- Connect documents directly to a booking
- Let customers maintain primary and additional driver details and sign the current rental agreement
- View private PDFs and images directly in the app
- Keep explicit file downloads available
- Send customer emails in four languages
05Handover and return
Keep handovers and returns clearly documented.
Handover and return
Keep handovers and returns clearly documented.
- Document vehicle handovers
- Document vehicle returns
- Use handover and return checklists
- Keep booking-related handover and return protocols
- Resolve open driver reviews and signatures directly in the handover protocol
06Damage
Keep a lasting record of damage by vehicle and booking.
Damage
Keep a lasting record of damage by vehicle and booking.
- Keep a damage register for each physical vehicle
- Associate damage with a vehicle unit over time
- Create booking-related damage protocols
- Document damage during handover or return
07Payments and finances
Keep payments, deposits and revenue clearly separated.
Payments and finances
Keep payments, deposits and revenue clearly separated.
- Accept online payments by card or SEPA Direct Debit via Stripe
- Run rental payments and deposits through your own bank account or Stripe
- Match confirmed online payments to the booking automatically
- Document payments and refunds with PDF receipts
- Keep deposits in a separate deposit account
- Record and track booking payments manually
- Manage the payment status of a booking
- Use a consolidated finance overview
- Evaluate received rental payments
- Keep deposits separate from rental revenue
- Sell gift vouchers and redeem them against bookings
- Evaluate booked gross turnover using the price recorded at confirmation
- Identify invalid or incomplete price data
08Reporting and exports
Analyse and share fleet utilisation and financial results.
Reporting and exports
Analyse and share fleet utilisation and financial results.
- Create reports for your business
- Select reporting windows of up to 366 days
- Evaluate revenue metrics
- Evaluate payment receipts
- Evaluate fleet utilization
- Identify conflicts between booked and available days
- Export reports as PDF or Excel files
- Show metrics as both charts and text values
09Search and navigation
Reach the right information without detours.
Search and navigation
Reach the right information without detours.
- Search across your business from the global search
- Search vehicles, physical vehicles, bookings, customers and users
- Jump directly to a detail page or matching dialog
- Use context-aware back navigation
- Structure large detail pages with tabs
- Recognize open items through attention markers
10Editing and collaboration
Work together safely with autosave and conflict protection.
Editing and collaboration
Work together safely with autosave and conflict protection.
- Edit existing records directly on detail pages
- Save changes automatically
- See the saving status
- Prevent overwrites during concurrent editing
- Receive warnings before leaving with invalid, unsaved or conflicting changes
- Manage users and permissions with the required rights
11Language and usability
Work clearly in multiple languages and on every device.
Language and usability
Work clearly in multiple languages and on every device.
- Use the app in German, English, French and Italian
- Maintain multilingual self-managed content
- Use the complete app on desktop, tablet and smartphone
- Recognize statuses through consistent visual indicators
- Receive success and error feedback through global notifications
12Product support
Get help inside Womodesk or speak with our team.
Product support
Get help inside Womodesk or speak with our team.
- Use the integrated product help
- Receive answers based on current Womodesk product knowledge
- Hand off to a human support specialist when needed
- The product help does not access or change your business data
Discover Womodesk
Tell us about your rental business
Would you like to use Womodesk in your rental business or arrange a personal product presentation? Send us a few details and we will get back to you personally.
hello@womodesk.com