Handover and return checklists
Templates are copied into a protocol when work starts. Later template changes do not rewrite the historical process.
Swiss Engineered & Hosted
Digital rental operations
Handovers, returns and damage stay with the booking
Womodesk connects daily planning, checklists, photos, signatures, damage, documents and communication with the responsible vehicle and confirmed booking.
- Booking-based protocols
- Private document access
- Damage register per vehicle
Handover and return
Your team works directly from the confirmed booking
Handover and return stay connected to the booking and assigned vehicle. Completed records are protected from further changes.
Autosave with conflict protection
Open protocols save checklists and notes continuously. Stale parallel updates are never overwritten silently.
Damage on vehicle views
Exterior damage is positioned on a suitable vehicle view. Interior and other damage remains structured as well.
Photos and signature
Damage and condition photos are stored privately. A damage protocol closes with a signature or a documented waiver.
Customer documents
Organizations define document requirements. Travellers upload PDF, JPEG or PNG files for staff review.
Booking communication
Messages from Womodesk, the trip page and permitted email replies remain together as a complete history for the booking.
Workflow
A connected rental-day workflow
See today's work
The dashboard shows the handovers and returns due today for your rental business.
Start the protocol
Your team selects the checklist and records condition, guidance and results.
Compare damage
Known damage is acknowledged and new observations enter the register with position and photos.
Secure completion
A completed protocol remains protected as a record and shows your team the booking’s next step.
At the counter and on the move
The personal trip page supports your customers
Travellers sign in for one booking with a short-lived code and see the tasks, information and files released for their trip.
- Customers upload requested documents directly through their protected trip page.
- Your team reviews documents and driver details. Open reviews and agreement signatures appear directly in the handover protocol.
- A QR code transfers photos securely from a mobile device to the open desktop workflow.
Manage together. Rent independently.
Run several independent rental operations within one organization. Shared vehicle profiles reduce repeated work, while each business unit manages its own physical fleet and offers.
Shared vehicle profiles
Maintain technical details, images and multilingual descriptions across the organization. Physical vehicles belong to a business unit.
Own offers and rules
Each business unit manages its own offers, prices, seasons and rental conditions. Staff permissions can be limited to individual business units.
Clear responsibilities
Legal entities identify the legal lessor. Billing profiles define currency, tax details, accounts and invoicing.
A business unit is an independent operational unit. Pickup and return locations are physical places within a business unit. Rentals between locations in different business units are not supported. Amounts in different currencies are reported separately.
Explore business units and fleetsExtras at the right location
Track location-specific stock for selected extras. Issue and return are recorded during handover and return, so your team can see which quantities are available at each location.
External travel-protection partner offers
Manage external travel-protection partner offers per business unit. Customers follow links from their personal trip page and conclude a contract directly with the provider. Womodesk does not sell insurance or calculate premiums.
A public website. A personal page for each booking.
The rental website publicly presents your company and offers. The personal trip page belongs to a specific confirmed booking and provides protected access to trip information, documents and messages. With a published website, the booking portal, trip page and sales portal appear in its design.
Handovers in Womodesk
Walk through your rental day from the first appointment to completion.
We will show how checklists, photos, signatures and damage stay with the right vehicle and booking.
Existing product images show selected earlier views. Payment views are examples from Stripe Test Mode; design and navigation may differ from the current version.